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We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks ranging from filing and answering the phone to basic bookkeeping and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. Office assistant responsibilities include providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures.

RESPONSIBILITIES

• Collaborate with Office Manager to determine supply needs
• Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages
• Purchase supplies and training materials according to specifications
• Control inventory levels and ensure availability of training material
• Direct the flow of packages from preparation to shipment
• Report to management on activities and issues
• Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation, scanning etc.
• Create and update records ensuring accuracy and validity of information
• Resolve office-related malfunctions and respond to requests or issues
• Maintain trusting relationships with suppliers, customers and colleagues
• Perform receptionist duties when needed
• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Write and distribute email, correspondence memos, letters, faxes and forms
• Provide general support to visitors
• Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
• Undertake basic bookkeeping tasks etc.
• Assist in office management and organization procedures
• Assist in making travel arrangements and booking venues for conferences and events
• Perform other office duties as assigned

SKILLS

• Proven experience as an office assistant or in another relevant administrative role
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent time management skills and ability to multi-task and prioritise work
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Strong organisational and planning skills
• Proficiency in spoken and written English
• Proficiency in MS Office-Google Mail
• Familiarity with basic accounting principles

COMPETENCES

• Able to embrace QRP Core Values in everyday work
• We do our utmost to make our clients happy
• We enjoy working together as a team
• We keep our word
• Results orientation
• Accuracy
• Autonomy
• Problem Solving
• Time Management
• Teamwork
• Flexibility
• Openness to change
• Sense of belonging
• Highly analytical
• Excellent writer and communicator (in both the written and verbal form)

RELATIONSHIP

• Reporting to Operations Manager/Finance Manager
• Working relationships – Office Manager, Marketing Manager, Business Development Manager, Marketing Executive

CONTRACT

• 12 months
• 4° livello CCNL Commercio
• Starting January 2017
• Based in Como, Italy
• Subsequent to the initial period and good performance QRP intend to offer long term contract to the successful candidate.

Interested?
Please send your CV with motivation and reference OA2017 to:
Michelangelo Carbone
michelangelo.carbone@qrpinternational.com

The intensive recruitment process includes interviews, reference checks and psychometric assessments.

QRP International is seeking candidates with 2-5 year background in programme, portfolio and project management and experience with PRINCE2. Certification in MSP, MoP, P3O, AgilePM is a plus. A train the trainer program will be part of the introduction in the company. QRP will provide training to certify as a trainer in its wide portfolio of courses in the project Management area. Experience in PM consulting is highly recommended. Working experience in the public or semi public sector is highly valued an experience in the following sectors is seen as a plus: IT, Telecommunications, Finance, health care sector.

ESSENTIAL

• Independent open worker with great presentation skills Fast and creative learner who likes to be supported by an international environment
• Experience in Public Sector
• Programme Management and/or PMO experience
• Fluent in English PLUS fluent French and/or Dutch.
• Based in the Brussels area (within 1 hour travel from Brussels centre)

DESIRABLE

• PRINCE2 / PMP certification
• Other Best Practice certification of QRP’s portfolio
• Consultancy experience
• Knowledge an experience with development of E learning applications
• Some experience in Marketing and Sales
• Italian language abilities is a plus

CONTRACT

• Permanent full time contract
• Starting as soon as possible

Interested?
If you are an enthusiastic self driven person with excellent communication and presentation skills, highly motivated and results driven, dynamic and flexible please fill in the online questionnaire
https://www.surveymonkey.com/r/TRN16BE2

Please send your CV with motivation and reference TRN16BE2 to:
Jacobus Groot
hr@qrpinternational.com

The intensive recruitment process includes interviews, reference checks and psychometric assessments.